Leveraging Technology to Reduce Surgical Errors: How Insysiv is Leading the Way

Leveraging Technology to Reduce Surgical Errors: How Insysiv is Leading the Way

In healthcare, where precision is paramount, leveraging technology to prevent surgical errors is transforming patient care and safety. Technological advancements play a crucial role in enhancing surgical precision, optimizing workflows, and ensuring better outcomes for patients. Insysiv, a pioneer in healthcare inventory management, is leveraging cutting-edge technology to reduce surgical errors through its innovative product suite—TRACK, VECTOR, and VELOCITY. Let’s explore how these solutions are redefining surgical procedures and patient safety.

The Challenge of Surgical Errors

Surgical errors, often termed “never events,” are serious and preventable mistakes that occur during surgery. They can range from incorrect surgical procedures to leaving surgical instruments inside a patient. These errors can lead to severe patient harm, increased healthcare costs, and loss of trust in healthcare systems. A significant contributor to these errors is the lack of efficient inventory management and documentation processes, leading to incorrect or delayed use of surgical supplies.

The Role of Technology in Reducing Surgical Errors

Technological advancements in healthcare are proving to be game-changers in reducing surgical errors and improving overall patient safety. Automated inventory management systems, real-time data analytics, and predictive algorithms can streamline surgical processes, minimize manual errors, and enhance clinical decision-making. Insysiv’s product suite—TRACK, VECTOR, and VELOCITY—integrates these advanced technologies to address the critical challenges of surgical inventory management and clinical efficiency.

TRACK: Revolutionizing Inventory Management

What is TRACK?

TRACK by Insysiv is the most robust and powerful inventory management system on the market, designed in collaboration with frontline hospital staff and medical device industry experts. It is specifically tailored to the needs of cardiovascular laboratories, interventional radiology suites, and operating rooms. TRACK ensures inventory reliability, reduces supply chain logistics expenses, and eliminates the unnecessary “double and triple documentation” common in surgical environments

How TRACK Reduces Surgical Errors:

1. Accurate Data Capture with One Scan: TRACK’s handheld scanners allow clinical staff to capture all product information with a single scan. This data is automatically documented in both the procedure log and Electronic Medical Records (EMR) systems in real-time. This eliminates the need for manual entry, reducing the chances of mistyping serial or lot numbers and ensuring the right supplies are used during surgeries.
2. Lost Charge and Waste Tracking: TRACK’s lost charge capture feature backs up staff by automatically capturing the 1-5% of products that are accidentally missed during cases. Additionally, its waste tracking capabilities provide insights into the causes and dollar value of product waste, enabling healthcare providers to optimize supply usage and reduce unnecessary expenses.
3. RFID-Based Locational Tracking: With TRACK’s modern RFID solution, hospitals can know the physical location of all products in their labs. This not only prevents stock-outs and lost supplies but also ensures that critical surgical supplies are always available and properly accounted for during procedures.
4. Automated Ordering and Replenishment: TRACK’s bi-directional integration with materials management systems allows for automated requisitioning and replenishment, reducing the risk of human error during the ordering process and ensuring that supplies are always available when needed.

VECTOR: Enhancing Business Intelligence for Surgical Safety

What is VECTOR?

VECTOR, Insysiv’s business inteligence tool, is built on Microsoft’s Power BI platform and is included with all TRACK subscriptions. VECTOR allows healthcare providers to visualize and analyze the rich data sets created by TRACK, providing unprecedented insights into their lab business.

How VECTOR Improves Surgical Safety:

1. Direct Supply Costing and Analysis: VECTOR enables direct supply costing of cases by type and physician, helping hospitals to understand their supply usage patterns better and allocate resources more effectively. By identifying areas where surgical supplies are being over or underutilized, VECTOR helps in optimizing inventory levels and reducing the likelihood of errors related to supply shortages.
2. Patient Demographics and Case Categorization: By combining case types and contribution margins with patient zip codes, VECTOR helps healthcare providers understand the geographic trends of their patient population. This allows for better preparation and resource allocation, reducing the risk of procedural delays and errors.
3. Predictive Analytics for Surgical Procedures: VECTOR’s algorithms categorize cases by “primary CPT code” and provide insights into average case costs and volumes. This data-driven approach enables surgical teams to anticipate supply needs accurately, reducing the chances of missing critical items during procedures.

VELOCITY: Strategic Buying for Predictive Accuracy

What is VELOCITY?

VELOCITY builds on the foundation of TRACK to provide a robust analytics tool that unlocks substantial savings through predictive purchasing algorithms. It allows healthcare providers to forecast demand, manage expiration risks, and optimize inventory levels.

How VELOCITY Contributes to Reducing Surgical Errors:

1. Demand Forecasting: VELOCITY’s predictive algorithms analyze supply spending by product category and physician over time. This allows hospitals to forecast demand accurately and ensure that necessary supplies are available when needed, reducing the chances of surgical delays or errors due to supply shortages.
2. Expiration Management: By providing real-time insights into which items are nearing expiration, VELOCITY helps healthcare providers utilize supplies before they become waste. This ensures that expired products are not mistakenly used during surgeries, enhancing patient safety.
3. Real-Time Inventory Valuations: VELOCITY provides real-time inventory valuations categorized by product type, helping hospitals maintain the right inventory levels. This reduces the risk of overstocking or understocking critical surgical supplies, ensuring that all necessary items are available for each procedure.

By leveraging advanced technologies such as automated inventory management, real-time data analytics, and predictive algorithms, Insysiv is playing a pivotal role in reducing surgical errors and enhancing patient safety. TRACK, VECTOR, and VELOCITY provide a comprehensive solution that addresses the critical challenges of surgical inventory management, ensuring accurate data capture, efficient resource utilization, and strategic buying.

The integration of these technologies not only streamlines surgical workflows but also empowers healthcare providers to make data-driven decisions that enhance patient outcomes. With Insysiv’s innovative product suite, hospitals can embrace a safer, more efficient future for surgical care.

Ready to Enhance Your Surgical Safety?

Contact us today to learn more about how TRACK, VECTOR, and VELOCITY can transform your inventory management and surgical processes. Visit Insysiv.com for more information.