Hospitals rely on accurate inventory to support safe procedures, efficient workflows, and reliable financial reporting, but so many cardiovascular labs, operating rooms, and other hospital departments still lean on manual steps to track inventory.
These outdated processes increase risk and create uncertainty around product availability and patient billing.
It is no surprise that modern healthcare environments need inventory systems that work at the speed of care, with real-time inventory capture, automated documentation, and reliable traceability to support compliance and operational clarity.
This is the goal of Insysiv’s Track. Track is a system designed to improve inventory reliability while simplifying the hospital staff’s work.
What is Insysiv’s Track? A Real-Time Hospital Inventory Management System
Insysiv’s Track is a hospital inventory management system built to work collaboratively by clinical staff and supply chain management to improve surgical and procedural inventory reliability.
Track helps to eliminate duplicate documentation and reduce logistics expenses by tracking product usage and automatically recording the information across multiple platforms.
Track is also fully UDI-compliant, requiring only a single scan to document product details directly in procedure logs and EMR systems via Wi-Fi.
The goal is to replace manual documentation with automated data capture, ensuring that every department has accurate inventory visuals, improved accuracy, streamlined workflows, and no disruption to patient care.
Fast Handheld Barcode Scanning for Real-Time Surgical Inventory Tracking
One of Track’s features is its powerful handheld scanner, capable of reading all common medical barcode formats across vendors. The easy-to-use UI is designed to allow staff to run procedures quickly without complicating their workflows.
This feature replaces the need to manually write down product information or enter data after procedures. Staff can use Track scanners during the moments themselves, keeping up in real-time. The scan captures all necessary information instantly, saving time and increasing efficiency.
No Upfront Capital Cost Hospital Inventory Software Subscription Model
A significant benefit of Track is its no-upfront capital cost.
Many hospitals are likely to delay inventory management improvements due to the price tag, but Track offers a turnkey deployment model that requires no upfront capital purchase to install or implement.
Additionally, Track offers a very affordable, scalable monthly subscription model, so labs large and small can afford it without any hiccups.
Lost Charge Capture to Prevent Missed Billing and Revenue Leakage
It is very common for products to be used during busy procedures without proper tracking, leading to missed charges and revenue loss.
Track is there to stop that. Track supports staff by automatically capturing all products used during procedures, identifying that 1-5% that is lost due to the busy nature of a hospital, and ensuring accurate tracking.
Waste Tracking Analytics to Reduce Surgical Supply Costs
If hospitals want to better understand their supply waste, they need accurate usage data. Track provides this with waste-tracking analytics.
Track records what products are open, used, and discarded, ensuring hospitals can identify patterns that may lead to unnecessary expense. Track knows the causes and dollar value of all wasted products.
This level of visibility can help hospitals reduce preventable waste at every stage.
Automated Ordering and Replenishment Through System Integration
If hospitals manually reorder, they might experience delays, increased stockouts, or incorrectly purchased items. Track ensures this doesn’t happen.
Track brings automated requisitioning and replenishment using bi-directional integration with materials management systems; seamlessly handles “bill-only” orders. The Track system can generate orders with minimal input and automate the process, reducing administrative workload.
RFID Location Tracking for Real-Time Product Visibility
A significant feature of Track is its RFID functionality, which provides real-time location awareness of inventory throughout the hospital. This allows all departments to know where supplies are located and when they are used.
This level of visibility helps to prevent lost inventory, reduce unnecessary searching, and support proper inventory capture, ensuring a new level of accountability across all departments.
Accurate Data Capture With Single-Scan EMR and System Integration
If hospitals are still manually entering serial numbers and lot information, they are not only increasing their time away from patients but also increasing the level of risk and potential errors that could occur.
Track eliminates these steps by automating the process. Track integrates with a hospital’s EMR, hemo, and ordering systems, all with one scan. This can improve compliance, strengthen traceability, and create reliable data.
Track is changing how hospitals manage their inventory. You can schedule a Demo of Track or reach out to the Insysiv team if you have further questions.